Privacy Policy
Introduction
This privacy policy explains how Climate Vanguard collects, uses, discloses, and safeguards your personal data in accordance with the UK General Data Protection Regulation (GDPR) and Data Protection Act 2018.
The Personal Data We Collect
Personal data is any information about an individual from which that person can be identified, either directly or indirectly. Climate Vanguard collects different kinds of data for different organisational activities:
Educational programmes
Contact details: First name, last name, pronouns, email address, phone number, location
Identity: Age, gender, race, ethnicity, class status, accessibility needs
Politics: Organisational affiliations, political beliefs
Research
Surveys: First name, last name, pronouns, email, location, age, gender, race, ethnicity, organisational affiliations, political beliefs
Interviews: First name, last name, pronouns, political beliefs
Public sources: Author name (first and last), publication, date of publication
Correspondence: First name, last name, pronouns, email, telephone number
Social media
User profile: Username, bio, links
User interactions: Likes, comments, direct messages
Newsletter
Email address
Website
Operations
Outreach: First name, last name, email, phone number
Invoicing: Bank account information, personal address
The Legal Basis for Processing Personal Data
Climate Vanguard processes your data in accordance with at least one of the following four legal bases:
Consent: You have given us consent to process your personal data for a specific purpose, e.g. educational programmes, surveys, interviews, outreach.
Contract: Processing your data is necessary for a contract that we have with you, or because we have asked you to take specific steps before entering into a contract.
Legal obligation: Processing your data is necessary for complying with the law (not including contractual obligations).
Legitimate interests: Processing your data is necessary for our legitimate interests or the legitimate interests of a third party, e.g. public sources, correspondence, social media, newsletter, website, outreach, invoicing. These legitimate interests are overridden in case there is a good reason to protect your personal data.
Disclosures of Data
We may share your personal data with the following categories of third-party service providers in order to carry out our organisational activities (please see their respective privacy policies hyperlinked):
Meeting scheduling: Calendly
International Transfers
Many of our external third-party service providers are based outside the United Kingdom (UK), primarily in the United States and European Union (EU). Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring that, for example, the UK government has deemed the country to have an adequate level of protection (this is the case with both the US and the EU).
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. We limit access to your personal data to people and organisations on a need-to-know basis.
Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes for which we collected it. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process it, and whether we can achieve those purposes through other means.
Your Legal Rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data (see a full guide here):
Request access to your personal data.
Request correction of your personal data.
Request erasure of your personal data.
Object to processing of your personal data.
Request restriction of processing your personal data.
Request transfer of your personal data.
Right to withdraw consent where we are relying on consent to process your personal data.
If you wish to exercise any of these rights, then please email us at hq@climatevanguard.org.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
Cookies
On our website, you can set your preference to accept or decline non-essential cookies, although certain third-party cookies from embedded content may still load. For detailed information, please see our Cookies Policy.
Contacts and Complaints
If you have any concerns about our use of your personal data, you can make a complaint by emailing us at hq@climatevanguard.org.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113